A productive office starts with a clean workspace. Both small and large businesses can benefit from this. Smaller businesses might find it easier to keep their offices clean than larger companies, even though they have smaller spaces. Small businesses may not have the resources to keep their workplace clean and organised. Even if a company cannot afford office cleaner, it can still do things each day to reduce clutter, maintain clean surfaces, and keep the workplace healthy.
1. Get Organised
Although a large portion of our work is now done electronically, there are still many practical uses for paper documents. Papers can easily be lost, misplaced or destroyed. This flurry can become too much of a problem if it is not addressed immediately.
Your office will be easier to find documents if you transfer your paper files to your computer. If your company prefers to file on paper, you should create a heuristic that will dictate how files are stored and when they will be destroyed. In some cases, alphabetical filing is a good option.
Others might organise files by date, type, or importance. Every employee should be responsible for his/her paper documents. A system that works across the office will ensure papers are stored in the right places, and it will make cleaning much easier.
2. Create a Checklist
Organising doesn’t mean labelling papers and filing them. It involves following guidelines and schedules. A checklist for cleaning the office will make it easier to manage and do small tasks. The checklist will help employees know what is needed, what has been done and when they should be doing it.
The checklist could include tasks that should be done daily, such as clearing the floor of crumbs or cleaning the toilet. It can also contain items that should be done weekly or monthly, such as vacuuming floors or dusting shelves. It’s important to stick to the schedule or checklist. You can save yourself a lot and avoid one huge cleaning project every few weeks.
3. Assign Cleaning Tasks Evenly
If no one actually takes responsibility for cleaning the office, a schedule is pointless. This is why the checklist should include a cycle detailing who does what and when. To ensure fairness, every employee should clean a similar amount without a cleaning service.
It will help to assign tasks to employees to ensure the project is completed. This will eliminate confusion about who is responsible. To ensure that their mess does not affect the entire office, employees should clean up their work areas on a daily basis.
4. Find out where your trash goes and why
Even small businesses can accumulate a lot in the office. All employees need to know where their garbage is to be placed and what they can recycle. Bins must be clearly labelled so that the correct materials can reach the right places. You can hire office cleaning services. For example- Office cleaning services London, they are best in cleaning offices and workplaces.
Employees must also know where they can bring their trash bags or containers for garbage collection. If the trash doesn’t get picked up, it will only make things more complicated.
5. Keep customers and clients in mind
You want your small business to be open to the public. This should be your top priority. You shouldn’t neglect cleaning areas customers won’t see. Instead, make it a habit to vacuum, dust, clean, and organise all areas of your office.
This will ensure that you don’t feel overwhelmed if it is done every day, after closing and before opening. If you have the budget, consider hiring a small office cleaning company. Although not every company can afford it, hiring commercial cleaning services will allow you to concentrate more on your work and less on maintaining the office.